Volunteer Position Descriptions

TEAM RUDY GRASSROOTS TEAM JOB DESCRIPTIONS:

1.COUNTY COORDINATORS (CAPTAIN and CO-CAPTAIN):

  • Oversees entire county / city volunteer network
  • May assist in leadership recruitment and training
  • Key skill required is the ability to team build and delegate, while empowering volunteer leaders and their committees to take direction and control
  • Ensures staffing needs are met and volunteer teams are active, engaged, and potentially interchangeable as needed.  
  • Oversees Precinct, Phone, and Volunteer functions including meeting measured goals shared and explained to each leader and volunteer
  • Assigns and works closely with Liaisons such as Veterans, Students, and other coalitions.
  • Takes directives from Field Regional Director 

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2. DATA MANAGER:

  • Responsible for loading, securing, and maintaining all data into County Database, including volunteer processing.   
  • Works directly with Grassroots Data Team and Volunteer Coordinator (aka “Membership Manager”). Knowledge of Excel and Google Sheets a plus. 

3. VOLUNTEER/MEMBERSHIP COORDINATOR:

  • Works closely with Data Manager in processing new volunteers, updating volunteer contact, and position(s) within the campaign. Ensures new volunteers have viewed the training video and know about their specialized committee
  • Effective processing of volunteers includes gaining an interest level of a volunteer, and explaining all the various positions and committees available, including processing into a “coalition” if applicable
  • The Volunteer Coordinator is responsible for overseeing a trained committee of fellow membership volunteers who assist in the vetting and processing of new volunteers, updating the data sheets, and ensuring volunteer information is kept up to date
  • This committee will be provided a script to assist in this process and printouts of volunteers to be processed (provided by Data Manager). 
  • Finally, this role may involve outreach to gain new volunteers, and coordinating with outreach liaisons in various coalitions and committees

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4. OFFICE MANAGER:

  • Administrative Assistant/Support to Candidate or Volunteer Coordinator (i.e. secretarial and occasional receptionist function)
  • Sets up and organizes the office for optimum efficiency in support of the volunteers’ efforts for a successful campaign (i.e. arranges to furnish it with office equipment, supplies, and furniture; arranges installation of phone and internet service, etc.)  
  • Identifies office staff for receptionist, admin assistant, etc.  
  • Works closely with Candidate or Volunteer Coordinator and Campaign Leaders
  • Sets up the office to make it functioning as needed
  • Manages office staff on a daily basis and sets volunteer schedules
  • Works with collateral manager to warehouse inventory
  • Maintains a clear data base of volunteers
  • Maintains a binder of contacts for all aspects of campaigns, both locally, state, and nationally including numbers to refer to media, legal, security, fundraising, etc. Is trained in, and has a posted safety procedure policy and evacuation plan
  • Maintains refreshments and provides support for incentive programs for volunteers ( may assign a hospitality volunteer leader.)

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5. COLLATERAL (MATERIALS) MANAGER

  • Works closely with both Office Manager and serves as 4×8 Sign/Code Manager
  • Liaisons with state level Collateral Director
  • Responsible for securing from campaign all and necessary collateral to support the needs of the Volunteers in the County
  • Maintains and documents inventory control, including donation contacts for those receiving collateral for free (“Volunteer Form”)
  • Follows up on large disbursement of collateral to verify proper use
  • Obtains and maintains documentation of specific local sign ordinances, and assists state Sign Code Enforcement Director with the local sign ordinance
  • Reaches out and liaisons to all political organizations in county who may post similar signs (i.e. 4 x 8) to recruit properties and a Work Team with experience and/or ability to transport and install large signs
  • Maintains a list (shared with Data Manager) of a Work Team
  • Schedules installation and delivery of oversized Trump signs, and maintains record of where installed, property owner’s name, photo of placement, and date/name of party removing sign  

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6. PHONE BANKING COORDINATOR

  • Trains Phone Banking Volunteers on how to effectively utilize the script at office or at home   
  • Sets shift schedules for phone banking at office and home: ensures goals are met
  • Works with Volunteer Coordinator to identify the phone banking team
  • Assists Office Manager in providing schedules of Banking Hours and Crews, including a volunteer incentive program, recognition, and refreshments
  • Meets measurable goals and posts such goals and achievements in a visible location, as well in written reports to County Captain
  • Works closely with Candidate or Volunteer Coordinator

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7. PHONE BANKING

Phone Banking Volunteers:

  • May come into an office or call from home.
  • Use a script to call potential donors, volunteers or voters.
  • Sets their own hours and works as required
  • Meets as required with Phone Banking Coordinator

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8. CANVASSING LEADER

  • Ensures volunteer quotas are met, including coalition teams.
  • Maintains list of volunteers and coalition members available to be rapidly deployed to targeted precincts, including potentially outside of county region.
  • Works closely with Volunteer/Membership Coordinator to identify a motivated canvassing team including providing for the needs of volunteers with incentives, refreshments, and clear goals.
  • Responsible to adequately and frequently provide training cycles to ensure all volunteers are familiar with the canvassing application used and how to comfortably canvass (this will include those teams using paper, and those teams using a buddy system to share any App access).
  • Assists with mapping precinct strategies with Recile Campaign and County Leader.
  • Organizes Poll Postings on election day to GOTV.  

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9. CITY CAPTAIN (FAIRFIELD, CORDELLIA, SUISUN CITY, VALLEJO, BENICIA, ELMIRA, HERCULES, PINOLE, RICHMOND, EL CERRITO, MARTINEZ, PITTSBURG, ANTIOCH)

  • Oversees volunteer activities and efforts in their assigned City (or zip if large municipality), especially centered on building up each precinct with sufficiently trained precinct walkers in targeted areas.
  • Assists Canvassing Leader and Precinct Captains in localized training in the walking application used, preparation of precinct paperwork, and ensuring locations to be walked are appropriate for the volunteers assigned, with access to secured properties (i.e. gated communities).
  • Takes directives from County Coordinator and Canvassing Leader.

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10. PRECINCT LEADER:

  • Organizes Precinct Walks (Canvassing) and Precinct Phone Banking.  
  • Supervises and directs training for Neighborhood/Block Captains. 
  • Takes directives from the Candidate or Volunteer Coordinator.

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11. NEIGHBORHOOD/BLOCK CAPTAINS:

  • Implements Precinct Walks (Canvassing) and Precinct Phone Banking.  
  • Trains neighborhood walkers and callers.

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12. WALKERS & CALLERS

  • Canvassing and calling in your local community

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13. SOCIAL MEDIA MANAGER

  • Responsible for maintaining and administering content of County Social Media presence in Facebook, Twitter, Instagram, etc.
  • Ensures fidelity including volunteer recruitment, event postings, and relevance of content.
  • Works closely with County Media Team and takes direction from the Candidate or Volunteer Coordinator
  • Forwards and posts social media content posted from the campaigns website
  • Organizes and directs “keyboard warrior” teams to support messaging across social media, including local campaigns, initiatives, propositions, approved State petitions, and our SCRCC Facebook, Twitter, and Instagram pages.

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14. SOCIAL MEDIA

  • Post content in Facebook, Twitter, Instagram, etc.
  • Works closely with Social Media Manager.
  • Forwards and posts social media content posted as required

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15. MEDIA TEAM

  • Creates content for county pages such as YouTube videos, links, etc.
  • Content must be approved by Candidate or Volunteer Coordinator
  • Forms “Key Board Warriors Team” to promote candidate specific agenda, videos, issues, and policies -including responding to comments on his social media feeds (such as facebook)

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16. EVENTS COORDINATOR (FAIR/BOOTHS)

  • Plans and organizes events that supports and promotes a positive image of the candidate in local neighborhoods
  • Schedules Voter Registration Tabling
  • Identifies and recruits volunteers to help with official local rallies and/or events
  • Each such event or booth needs direct approval from the Candidate or Volunteer Coordinator

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17. EVENTS PARTICIPANT

  • Assists in set up or break down of equipment for events
  • Participates in events informing people regarding the candidate and campaign
  • Shakes hands, bumps fists, elbows etc…
  • Hand out literature

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18. COALITION LIAISON

  • Communicates with official and unofficial Coalitions on the local county / city level
  • Finds Team Members willing to join an official or unofficial Coalition for the purpose of voter outreach
  • Coalitions to include: Latino’s for Solano County Grassroots, Asians for Solano County Grassroots, African-Americans for Solano County Grassroots, and Veterans for Solano County Grassroots. (NOTE: THESE COALITIONS ARE IN THE PROCESS OF BEING BUILT AND RELATIONSHIPS TO OUTSIDE COALITIONS ARE BEING DEVELOPED)

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